For coaches spread thin doing everything themselves
Your admin off your plate in 30 days. You coach, my team builds the rest.
It starts with one 90 minute deep dive, together. We look at what you love doing and what you'd happily never do again, then find what's working well, what's missing and where the missed opportunities are. Then my team builds the automated workflows that run without you. Thirty days after that first call, the admin is off your plate and you haven't hired anyone.
Sound familiar
You became a coach to coach. Most of your week is everything else.
You answer the enquiries. You send the invoices, chase the ones that don't get paid, write the welcome emails, post the content and fix the booking link when it breaks. Somewhere in between, you coach.
You're busy from the first coffee to the last email, and the list is longer on Friday than it was on Monday. Hiring feels like another job. So does learning new software.
The admin grows with every client
A new client should feel like a win. Right now it means another evening at the laptop.
The jobs you avoid are costing you most
Following up with the maybes and going back to past clients. They slip because you're spread thin, and they're where the money is.
You can't hand over what you can't see
Nobody can take work off you until someone lays out what the work is.
Free: your number, plus three tips
How much is admin costing you?
Tell me where to send it and the calculator opens straight away. You'll also get three quick ways to win time back this week.
Two quick questions and you'll see what admin takes out of your business every year, worked out at your own hourly rate.
Worked out over 46 working weeks, using your own figures.
Each year, admin takes
£55,200of coaching time at your own rate. That's 552 hours you could have spent with clients.
Hand over even half of it and that's worth £27,600 a year.
Your three tips
Answer messages twice a day, and say so
Pick two reply slots, say 12 and 5, and put them in your bio and your auto reply. People wait happily when they know when they'll hear back, and you stop breaking off from client work every time your phone lights up.
Write your five repeat messages once
Enquiry reply, booking reminder, follow up, payment nudge, welcome. Save each one as a template on your phone, so you stop writing the same paragraph from scratch every week.
Book the follow up before the call ends
When someone says "let me think about it", agree a day you'll check in and put it in your diary while they're still on the line. A follow up with a date on it gets done.
Those three save you time this week. The Mapping Session is how the whole lot comes off your plate for good. See how it works
The Mapping Method
Thirty days, start to finish.
Day 1We deep dive, together
Ninety minutes on a video call. We sort your whole business into what you love doing, what you'd happily never do again and the jobs that aren't getting done at all.
Week 1We show you what we found
Within five working days we meet again. I walk you through what's working well, what's missing, where the missed opportunities are, and which jobs can come off your plate.
Weeks 2 to 4My team builds
Automated workflows that run without you, built in the tools you already pay for wherever we can. Nothing goes live until you've approved it.
Day 30You go back to your clients
The enquiries get answered and the follow up goes out while you're in sessions. Your evenings are yours again.
The offer
Two steps. One month.
Step one
The Mapping Session
Two calls with me, and a clear plan at the end of them. Everything we find is yours to act on, whatever you decide next.
The 90 minute deep dive
You talk and I ask the awkward questions. We sort the whole business together.
Your findings call, within five working days
I walk you through what's working well, what's missing and where the missed opportunities are.
A priority plan
What to do first, and what to ignore for now.
A fixed price for your build
Agreed before any work starts, so there are no surprises later.
Step two
The 30 day build
My team builds the Core Five, the five jobs that eat a coach's week, and has them live 30 days after your deep dive.
Enquiry replies
Every new message answered within a minute, with your booking link.
Booking reminders
Confirmations and reminders that cut the empty Zoom calls.
Follow up after calls
The maybes hear from you the next morning, in your words.
Payment chasers
Polite reminders go out on their own, so you never have to send the awkward nudge.
Client onboarding
Contract, welcome pack and first session booked the minute they pay.
Anything else we find is priced separately in the same plan.
Live in 30 days, or we work for free until it is.
The clock starts at your deep dive. If your Core Five aren't live 30 days later, my team keeps building at no further cost until they are. All we need from you is a yes or no on your messages within two working days.
The Mapping Session carries its own promise. If we don't find at least five hours a week you can hand over, you get every penny back.
Book your Mapping SessionAfter the map
Once we know what's missing, my team can build it.
Everything starts with the Mapping Session, so nothing gets built that your business doesn't need. These are the things it can call for.
Workflows that run without you.
Enquiry replies, follow up, reminders, payment chasers and onboarding, built and tested by my team in the tools you already pay for wherever we can. You approve every message before it goes live.
you're typing the same messages by hand every week.
A marketing plan you can keep up with.
Built around what's already bringing you clients, so you can stop trying every tactic you see online. One plan with a few things done well, and a way to tell whether they're working.
clients arrive and you couldn't say where from.
Content without the Sunday night scramble.
A month of posts and emails written in your voice and scheduled ahead. You read it and approve it. We do the rest.
posting only happens when there's a gap in the diary.
Ads that send the right people to a page that's ready for them.
Set up, creative, tracking and weekly management on Facebook and Instagram. We only recommend ads once the Mapping Session shows your business can handle more enquiries.
everything else is working and you want more of the right enquiries.
A community your clients stay in.
Your Skool group built and launched for you, including the classroom and the first month of content. It gives past clients somewhere to go and gives you something to offer them.
clients finish your programme and have nowhere to go next.
Who it's for
Built for coaches who are already selling.
This is for you if
- You have paying clients right now
- You do everything yourself and it shows in your evenings
- You spend more time on admin than with clients
- You'd love help and dread the thought of managing someone
It's too early if
- You're still shaping your offer
- You're waiting on your first few clients
The Mapping Method needs a business to look at. If the clients aren't coming yet, that's the job to do first, and I'll tell you so on our first call.
Who you'll be working with
I'm Jac. I see what you're too close to see.
Years of running my own businesses, and my work as a strategic partner in a SaaS company, have taught me the same lesson twice. The owner is always the last person to see how their own business works.
Coaches have it harder than anyone, because you're brilliant in the room and the room takes everything you've got.
I run Connyswood Digital from just outside Glasgow. I do every deep dive myself. If you want the systems built, my team builds them and I check each one before it reaches you.
Before you book
Questions coaches ask.
What exactly is live in 30 days?
The Core Five: enquiry replies, booking reminders, follow up after calls, payment chasers and client onboarding. If one of those is already working well in your business, we swap in the next most useful job we found.
What could slow it down?
Approvals. Nothing goes out in your name until you've read it, so we ask for a yes or no within two working days. Keep to that and the 30 days is on us.
I don't have a spare 90 minutes.
It's one session, once. Try the sum further up this page and see how many sessions' worth of time admin takes from you every month.
I tried a VA and it didn't work.
A VA can only take what you can explain. The Mapping Session gives anyone you hire a clear list of jobs and how each one runs, whether that's my team or your own VA.
I'm not techy. Will I be able to run it?
You won't have to. Each workflow is handed over with a short video showing what it does and how to pause it. If something needs changing later, you message us.
Will the messages sound like me?
Yes. They're written from how you already talk to clients, and nothing goes out until you've read it and approved it.
Do I have to use your team for the build?
Everything we find is yours. Act on it yourself or hand the plan to your own VA. If you'd like my team to build it, the price is fixed up front so you can compare.
Which tools do you build in?
The ones you already pay for, wherever we can. If you've nothing in place, we set you up on one platform so there's a single login to learn.
Thirty days from now, the admin runs without you.
It starts with one 90 minute deep dive. I run every one myself and my team only builds for a few coaches at a time, so there are limited places each month.
The booking calendar will appear here once it is connected.